In the ever-evolving realm of tech, enterprise companies face endless hurdles that reduce productivity, hinder collaboration, and stifle innovation. One big issue is that there’s so much information stored in different places, making it tough for employees to find what they need.

One tool that addresses this major issue is enterprise search. Enterprise search helps employees instantly access the knowledge they need to succeed in their roles. 

In this article, we’ll show you how to plan a successful enterprise search strategy so you can start boosting productivity and success within your organization. 

The current tech landscape

Before you can understand the benefits of enterprise search software, you need to understand the problems it solves. Here are some stats to consider: 

• The average SaaS company has more than 250 apps.
• Employees spend over 3 hours a day searching for info within these apps. 
• 43% of those surveyed blame this wasted time on ineffective search technology. 

Why does wasted time matter? Time = money. If you want your company to succeed, you need to address this time being wasted.

 

What is enterprise search?

Simply put, Enterprise Search is a sophisticated system designed to sift through vast amounts of data within an organization, retrieving relevant information swiftly and accurately. 

Unlike conventional search engines that are optimized for web-based queries, enterprise search solutions are tailored to the unique needs and complexities of internal data repositories and workplace apps. 

Think of it as having Google search just for your workplace knowledge. 

How does enterprise search work? 

Enterprise search works by utilizing advanced technologies such as machine learning and natural language processing (NLP) to sift through vast data sources within an organization. These sources can range from structured to unstructured data like documents, emails, and multimedia files. 

Through sophisticated algorithms, enterprise search systems analyze and index this data, creating a searchable index that understands the context of the information. This contextual understanding enables the system to deliver relevant results, enhancing the accuracy and efficiency of search queries. 

As users interact with the system, machine learning algorithms continuously learn and improve, refining search results over time to better meet the needs of the organization and improve the search experience.

How your company can benefit from enterprise search

Here are six reasons why organizations should prioritize the implementation of an enterprise search solution in 2024: 

Boosted productivity: By eliminating the need for manual data sifting and streamlining access to relevant information, enterprise search empowers employees to allocate their time and energy towards more meaningful tasks, thereby enhancing overall productivity and efficiency.

Enhanced collaboration: In today’s interconnected world, collaboration is key to driving innovation and achieving business success. Enterprise search solutions facilitate seamless knowledge sharing and collaboration by connecting employees with the information and expertise they need, regardless of geographical or organizational boundaries.

Improved employee engagement: Engaging tools integrated within enterprise search platforms not only streamline workflows but also foster a culture of transparency, inclusivity, and continuous learning. By empowering employees to access and contribute to the organization’s collective knowledge base, enterprise search solutions promote a sense of ownership and engagement among team members.

Scalable growth: As organizations continue to expand their tech stacks, scalability becomes a critical consideration. Enterprise search solutions offer scalability and flexibility, allowing organizations to seamlessly adapt to evolving business needs and accommodate growing volumes of data without compromising performance or efficiency.

Data-driven insights: In today’s data-driven world, access to actionable insights is critical to informed decision-making and strategic planning. Enterprise search solutions provide valuable insights into user behavior, content consumption patterns, and search trends, enabling organizations to make data-driven decisions that drive business growth and innovation.

Robust security: With data breaches and cyber threats on the rise, safeguarding sensitive information is a top priority for organizations across industries. Enterprise search solutions incorporate robust security features such as encryption, access controls, and data masking to ensure the confidentiality, integrity, and availability of sensitive data.

Crafting a successful enterprise search strategy

Launching a successful Enterprise Search Strategy requires careful planning, strategic alignment, and cross-functional collaboration. Here are five essential steps to guide you:

• Assess your organization’s needs: Begin by conducting a thorough assessment of your organization’s information architecture, existing search capabilities, and pain points. Identify key stakeholders, including IT leaders, knowledge management specialists, and end-users, to ensure alignment with organizational goals and objectives.

• Define clear objectives: Clearly define the objectives and desired outcomes of your Enterprise Search Strategy, taking into account the specific needs and priorities of your organization. Whether it’s improving search accuracy, enhancing user experience, or driving employee engagement, establish measurable goals to track progress and success.

• Select the right technology: Evaluate various enterprise search engines based on factors such as functionality, scalability, ease of integration, and vendor reputation. Consider conducting a pilot program or proof of concept to test the viability and suitability of different solutions before making a final decision.

For a full breakdown of top enterprise search software solutions, download our Comprehensive Guide to Enterprise Search Tools in the GenAI Era.

• Curate high-quality content: Populate your enterprise search system with accurate, relevant, and up-to-date content to maximize its utility and effectiveness. Implement robust content management and governance processes to ensure data integrity, compliance, and security.

• Promote user adoption and training: Invest in comprehensive training and change management initiatives to ensure widespread adoption and usage of the enterprise search platform across the organization. Provide ongoing support, education, and incentives to encourage employees to embrace the new technology and incorporate it into their daily workflows.

The latest AI-powered enterprise search solution 

Recognizing the issues of data retrieval and productivity within enterprises, GoLinks launched a brand new enterprise search solution: GoSearch. 

GoSearch changes the game for enterprise search by using AI to give valuable insights and make it easier to find information. This boosts productivity in the workplace.

Get the most out of enterprise search with link management

While enterprise search solutions offer powerful capabilities on their own, their true potential is realized when integrated with complementary software solutions that enhance usability, efficiency, and user experience. One example of this is the combination of enterprise search with link management software like GoLinks.

By seamlessly integrating an enterprise search solution like GoSearch with GoLinks, organizations can amplify the effectiveness and efficiency of their search capabilities, enabling users to discover relevant resources and information with ease. 

When integrated with GoLinks, GoSearch leverages gen AI-powered algorithms to recommend relevant go links based on user search queries, streamlining access to frequently accessed resources and eliminating the need for manual navigation.

The benefits

Simplify access and sharing: GoLinks provides a simple, intuitive way to access and share resources within the organization, enabling employees to quickly locate and disseminate information without the hassle of long URLs or complex folder structures. When an employee can’t remember a specific go link, they can use GoSearch to surface the resource they need without wasting time searching. 

Empower informed decision-making: By combining the search capabilities of GoSearch with the accessibility and usability of GoLinks, organizations can empower employees with the information they need to make informed decisions, drive innovation, and achieve business success.

Start boosting productivity in your org

Having a strong enterprise search strategy isn’t just a nice-to-have; it’s essential for organizations aiming to thrive in today’s digital world. 

Ready to get started? Schedule a demo to learn how GoLinks + GoSerch can help you create a more connected, knowledgeable, and empowered workforce for the future.